DATE: AUGUST 21, 2009
TO: MFRW EXECUTIVE BOARD OF DIRECTORS
RE: 2009 CALL TO STATE CONVENTION
My dearest ladies:
Please consider this letter as a Call to our Montana State Federation Biennial Convention to be held in Helena on Friday, October 2, at the Red Lion Colonial Inn. An executive board meeting will commence at 9:00 a.m. and end by noon. The General Meeting will open at 1:30 p.m. and adjourn no later than 5:00. Specific details will follow shortly.
The EB meeting agenda will include, but not be limited to, the following:
Proposed Bylaws Amendments
Slate of 2010-2012 Officer Report by Nominating Committee
State District and Committee Chair Reports
Brochures
Website & Communications
2010-2012 Planning Session
Budget
Schedule of meetings, Hosts
Theme: GET Informed, Involved, Invested
Future Campaigns
Fundraising
Membership
The convention has been scheduled to coordinate and encourage attendance at the NFRW Campaign School on Saturday, October 3, which begins with registration at 7:30 a.m. and will end by 5:00 p.m. Please see attached CS flyer; feel free to distribute copies.
This general call for convention will be distributed to each EB member and to each club president for distribution to all MFRW club members. We strongly encourage every subscribed member of the Montana Federation to attend. The nominations committee is in full swing and will present its slate at the convention.
Per our Bylaws, proposed amendments to our Bylaws must be submitted to me in writing (email acceptable) no later than September 1. Club presidents will receive by email on September 2 official notice of the proposed amendments which will be presented for balloting at the general meeting. All official convention attendees will be provided a hard copy in the registration materials of the proposed amendments under consideration prior to the opening of convention.
I hope each of you will plan to be in attendance of our EB meeting and hope that you can attend the general meeting as well as we look forward to your welcomed expertise, guidance, and support.
If you need to make overnight accommodations, you may contact the Red Lion Colonial Inn at 406-443-2100 identifying yourself as attending the MFRW event for special rates. Our convention registration forms will be forthcoming. Please RSVP me your attendance plans
With kindest regards,
Jean W. Bartlett, MFRW President